Setting up email on Outlook Express

Outlook Express is one of the commonest Email Clients used on the internet at the current time. It is the default email package for Windows, so we have chosen this as our example.

Your Webmaster, or Sytem Administrator will have told you the information that you will need to access your email - check that you have the information below and then open the Outlook Express program. If this is the first time you have run Outlook Express, you will be presented with 'Wizard' screens to guide you through the process of setting up your accounts. Here, we deal with adding a new account using the 'Wizard'.

• Your name (we can't help you with that one!)
• Your Email Address.
• Your password
• Your email Server address

On the Outlook Express Menu Bar, select Tools, then Accounts. This will present you with a box ensure that the "Mail" tab is selected at the top of the page and you will see a list of existing email accounts, or none. Click the Add button, and then click Mail in the drop down list.

The Internet Connection Wizard will begin - the first thing to enter is your name, then click Next.

You will be prompted to enter your email address - type in your email address and click Next.

The next items to add are the mail servers. We have set up your account to use the same incoming and outgoing server address. The server names are usually in the form of mail.yourdomain.com

Ensure that the incoming server is a POP3 server and enter your mail server address in both boxes.

Click Next and you will be taken to the account login information. Your login (Account Name) will be your email address - for example john@yourdomain.com. The password will be supplied to you by your system administrator.

Click Next and you are taken to the finish screen. Click Finish and you are returned to the Internet accounts screen Accounts.

There is one more important change that you need to make to allow you to send email. Click the properties button and select the 'Servers' tab.

In the section marked Outgoing Mail server (close to the bottom) ensure that the box next to 'My server requires authentication' has been ticked. Click OK to return to the Internet Accounts Screen, then click 'Close' and your mail account is ready for use.

We recommend that our customers run virus scanners on their local machine, scanning all incoming mail. To configure your virus scanner to work with a mail package, please refer to your Anti-virus vendor's documentation.